How do you manage the work? Would you like to find more productive methods? In this article we present the most common mistakes.
Last update: July 20, 2022
Organizing work is a challenge. This is often the case because the right amount of time is not spent defining approaches that improve productivity.
Defining and adopting a precise method to manage the work activity offers several advantages. The most important is that you save time. In addition to this, you avoid putting off certain tasks to the last minute, which translates into greater efficiency.
However, it is common to make some mistakes in managing the work. Small defects that, precisely because they are not very evident, often go unnoticed.
"No matter how high a mountain is, there is always a way to reach it."
Organize work in the best possible way avoiding certain mistakes
1. Make a messy note of pending tasks
One of the factors to be taken into account most in order to organize the work in the best possible way is the presence of a single register of pending activities, the tool to consult when working.
Unplanned activities arise throughout the day, week, or month, and many end up writing them down in the notebook or computer folder they have most at hand.
This is a mistake, as it scatters information and it does not allow a correct follow-up of those pending. You have to write everything down in one place.
2. Postpone unimportant activities
Each activity has a different priority, or at least it should have one. However, it is common for anything that is not extremely important to end up being left on the "after" or "when possible" list. This is how at a given moment that list ends up getting bigger.
Previously earned time will be lost later due to excessive accumulation of pending activities. The ideal is to dedicate a couple of hours a week to tasks that are not of great importance or that do not have a deadline. This helps to make the management of work activities more efficient.
3. Try to approach the activities in a global way
Another strategy for organizing work is to take the right approach. When activities are large or complex, it's easy to feel overwhelmed. The best thing to do in these cases is to divide them into parts following a logical and consistent criterion.
This subdivision it offers mental order and also allows for a better organization of time. Likewise, it has a positive impact on motivation, as finishing each stage gives the feeling of progress and this makes one satisfied.
4. Doing activities that are not on the to-do list
The to-do list is one of those tools that should always be on hand. It is one of the most important allies in job management. Not only does it help to remember the activities that must be carried out, but by viewing them it is possible to detect any hitches and reschedule the times.
This listing it is especially important in times when work is plentiful and time is short. While many people pride themselves on their good memory or instinctive ability to organize themselves, in times of stress it is easier to overlook the relevant issues as well.
5. Organize work by spending too much time on irrelevant aspects
Adopting a precise method to organize work activities is certainly useful, but it is not worth trying to perfect it or bring it to its maximum expression. With the intention of being more efficient, we start sorting by colors, putting eye-catching labels and details of this kind.
The result may be that you have invested more time to beautify than to do the tasks that need to be done. A good method is practical, efficient and it shouldn't take long. If not, it might be time to reassess it.